FOR THE PEOPLE WHO KEEP THE CENTER RUNNING

Keep every staff
member ready.

Your digital staff room. Every credential in its place. The next thing to do, right in front of you.

View Demo

Built for childcare directors.
Less chasing paperwork. More time for your people.

THE STAFF ROOMFictional preview

EMPLOYEE RECORD

Sarah Miller

Floater

ExpiredRequest an updated certificate

First Aid certificateExpired 3 days ago

RENEW

Required training: Current
Background check: Date recorded

Open the working demo

Choose a name to look inside their folder. No real staff data.

01 / A PLACE FOR EVERYTHING

From a scattered spreadsheet to a settled staff room.

Replace scattered spreadsheets, email attachments, and binders with a shared view of what’s current and what needs attention.

Bring the records you have.

Import CSV or Excel, map employee and credential columns, and review dates before saving.

Know who needs a nudge.

See approaching expiration dates and send staff a secure upload link. No employee account needed.

Review it. File it. Move on.

Approve updated credentials, print a readiness report, and export your records.

02 / BEFORE YOU START

A little clarity before you move in.

Does StaffCubby determine legal compliance?

StaffCubby helps your center organize and monitor staff records. Licensing requirements vary by jurisdiction. Verify applicable requirements with your licensing authority.

Can I import our current spreadsheet?

Yes. Import .csv or .xlsx files, map columns to staff details and credential dates, and review row-level warnings before saving.

Do employees need an account?

No. A renewal link grants access only to the specific requested credential and expires after 14 days.

What should we avoid uploading?

Do not upload full background investigation reports, SSNs, identity documents, criminal-history details, or medical records. Track background-check completion and renewal dates only.